GROTON CLUB 55

CONSTITUTION & BY-LAWS

REVISED MAY 15, 2015

I - NAME

The name of this organization shall be the Groton Club 55 of Groton, Connecticut

II – OBJECTIVES

To provide an opportunity for senior citizens to get together in a social and recreational

atmosphere; to provide a meaningful experience for seniors during their leisure time, and

to educate the community as to the continual worth of senior citizens.

III – MEMBERSHIP

A. Members shall be age fifty-five and above. Non-residents are welcome to become members.

     Policy rule is governed by the Parks & Recreation Department, the sponsor.

B. New Members (individuals/couples) must register at the office of the Groton Senior Center before       

     becoming Club members.

C. Upon payment of annual dues, a member is eligible for all rights and privileges of the Club. Dues

    shall be paid by September 1 and run through August 31 of the following year.  Annual dues shall be

    $5.00 starting September 1.

 IV - OFFICERS

A. The President, Vice-President, Secretary, Assistant Secretary, Treasurer, and Assistant Treasurer,

     shall be elected and must be residents of Groton, Connecticut. 

B. All officers may run for no more than three consecutive terms (3) consecutive terms.

C. The above officers plus standing committee chairpersons, the immediate Past President

     and the Senior Center Supervisor shall constitute the Executive Board.

D The Senior Center Supervisor or staff representative shall act as a liaison officer between  

    the Club and the sponsor, the Parks & Recreation Department at the Executive Board.

E. Nominations:

1. Nominations for the Nominating Committee will be selected at the August business meeting

   with the President having the option of selecting one (1) member and four (4) being selected

   from the floor. If more than five (5) names are chosen, then a secret ballot will be conducted

   to choose five (5) members.

2. A Nominating Committee consisting of five (5) members and the Senior Center Supervisor

   will convene no later than September 1 of each year.

3. The Committee will select a chairperson and will schedule as many meetings as needed to

   decide upon a slate of officers.

4. No names will be considered after October 31. Any member wishing to be considered, after

    the deadline, has the option of pursuing a write in campaign.

5. The slate of officers recommended by the Nominating Committee will be presented to the

    members at the November Club meeting of the current year. Candidates may be nominated

    from the floor (with prior acceptance from the candidate). The Nominating Committee’s

   recommendation for the slate of officers shall be published in the December and January newsletter.

E. An election will be held at the January business meeting. Balloting will be by secret ballot and a

    plurality vote will rule in all balloting of officers. Only paid-up members will be allowed to vote.

    In the case of one nominee, The Secretary may cast one vote for the election of that office. Nominees for

    each office shall be presented by the residing officers at the meeting and acted on.

1. The officer in charge shall appoint 2 (two) monitors to be present for the proper collection of ballots in

    the ballot boxes set up in a designated area and shall designate 3 (three) members for the counting

    of ballots. The votes cast will be verified by the Monitor who will then present the count to the officer in

    charge who will announce the results to the members present.

2. Voting on Election Day will be between the hours of 9:00 a.m. to 12:30 p.m. All club members voting

    will be verified by the Membership Chairperson or other designated person.

 

V – DUTIES OF OFFICERS

A. The President shall preside at all meetings and be ex-officio member of all committees except the

    Nominating Committee. The President may appoint a Chairperson of the Special Services Committee  

    and any other committees as shall be deemed necessary by the membership. The President shall be

    responsible for the Vice President, Secretary, Assistant Secretary, Treasurer, Assistant Treasurer,

    Chaplain, Historian, Flag Attendant,  Executive Board Committees and Business Meetings.

B. The Vice President shall perform the duties of the President in his/her absence and shall perform and

    carry out such duties as required by this office. The President and Vice President shall co-chair and

    organize special fund raising events.

C. The Secretary shall record all actions of the Executive Board and Business Meetings and maintain these

    minutes in an orderly fashion for the future reference of this organization.

D. The Assistant Secretary shall perform the duties of the Secretary in the absence of the Secretary and/or

    function in conjunction with the Secretary. Also, the Assistant Secretary shall serve in such other

    capacities as assigned by the President

D. The Treasurer shall keep the records of all monetary transactions and shall give a report at the Executive

    Board and monthly meetings. All proceeds from activity sales must be counted in the presence of a staff

    member, Club Officer, and 1 (one) designated impartial representative of the Club.

E. Assistant Treasurer shall perform the duties of the Treasurer in the absence of the

    Treasurer. Assistant Treasurer shall serve as ex-officio member without vote of the Finance Committee.

      Also, the Assistant Treasurer shall serve in such other capacities as assigned by the President.

F.   The Historian shall keep records of all Club activities in the official Club scrapbook to be passed

      onto succeeding Club Historians.

G.  The Chaplain shall be responsible for the prayer and a moment of meditation for our deceased members

     at each business meeting and major club functions. In his/her absence the presiding officer shall be

     responsible.

H. The Flag Attendant shall be responsible for the Flag Ceremony. In his/her absence the presiding officer

    shall be responsible.

I. If an office becomes vacant except for that of President, the current Nominating Committee shall

   recommend a replacement for the office to the Executive Board, which shall then present it to be voted on

   by the general membership at the next regular business meeting.

J. The duties of the Executive Board shall be:

1. To act on matters pertaining to the comfort, enjoyment and participation in activities for all members.

2. To assure that members’ ideas, concerns and opinions are given an honest appraisal at all times.

3. To provide the members a fair and full report of all business conducted by this board.

VI – FINANCES

A. All expenditures over $100 must be approved by a majority of the membership present and voting.

    Expenditures $100 and under must be approved by a majority of the Executive Board present and voting.

B. Distribution of funds from a fund-raising event shall be determined by the Executive Board and

    approved by the Club membership.

C. The Audit Committee shall consist of three persons – two whom will be appointed by the President at

    the November Business meeting and the third will be a representative from the Senior Center staff. The

    audit shall cover the finance records from the first day of January to the  thirty first (31st) day of

    December and shall be reported at the January business meeting.

 

 

VII – ACHIEVEMENT AWARDS

A. An Achievement Awards Program is to be established by the Groton Senior Citizens’ Club 55.

B. Finances for the achievement awards shall be taken from the Groton Senior Citizens’ Club 55 Operating  

    Fund.

C. In May, the achievement awards shall be presented to 2 (two) Groton residents graduating from area

    high schools or technical schools. A check for not more than $500 each shall be presented to the

    applicants selected by the Achievement Awards Committee.

VIII – SPONSOR

A.  The Town of Groton Recreation Department shall sponsor this organization and shall have final

    approval of all activities.

B. The Parks and Recreation Department shall provide a Senior Center Supervisor who will be a liaison

    between the Club and Sponsor and shall assist in the function of the Club.

C. The Senior Center Supervisor shall be responsible for entertainment, parties, luncheons, refreshments,

    bazaars, trips, collection for meals and dues, decoration and transportation.

D. A special Club Meeting may be called by the Executive Board and held on a Tuesday with four days

    notice.

E. A quorum of the Executive Board shall consist of 5 Board members.

F. All meetings pertaining to the Groton Senior Citizens “Club 55” Committees will be conducted at the

    Groton Senior Center.

X – ORDER OF BUSINESS

A. Club Business Meeting 12:30 to completion

    Club Gathering 12:30 to completion

B. Order of Business

1. Call to order by President

2. Flag Salute by Flag Attendant

3. Prayer and moment of silence for departed members

4. Reading of minutes of previous meeting

5. Treasurer’s report

6. Correspondence

7. Committee reports

8. Old Business

9. New Business

10. Program reminders (Senior Center Supervisor)

11. Motion to adjourn

C. All business of the Club will be governed by the Club’s policies and procedures.

XI – REVISIONS

A. These By-laws may be revised from time to time. The method of proposed revisions will be governed by

     the Club’s Policy and Procedures.

B. By-laws Committee to be determined as required.

XII DISSOLUTION

In the event of dissolution of the Groton Senior Citizens’ “Club 55”, the Board of Directors shall, after

paying and making provisions for the payment of all liabilities, distribute all assets of the Club to the

Groton Senior donations account.

AMENDMENTS

VII.C. Amendment was voted on and approved on July 10, 2001 at Groton Senior Citizens Club meeting.

IV A. Amendment was voted on and approved on June 11, 2002 at Groton Senior Citizens Club meeting.

V E.  Addition of Assistant Treasurer position was voted on and approved on December 13, 2005 at Groton

         Senior Citizens’ Club meeting.

IV A. 1 Amendment was voted on and approved on December 13, 2005 at Groton Senior Citizens’ Club

         meeting.

IV D. 1   Amendment change date from March to August voted and approved Oct. 9, 2007 at Groton Senior    

               Citizens’ Club meeting.

IV D. 2   Amendment change date from April 1st to September 1st voted and approved Oct. 9, 2007 at

               Groton Senior Citizens’ Club meeting.

Change of Club name to Groton Senior Citizens Club 55 voted and approved October 11, 2010.

III C       Changed end date of membership to August 31 voted and approved October 11, 2010.

VI D 1   Change of terminology from ‘selection’ to ‘selecting’ voted and approved October 11, 2010.

VI D 4   Added, voted and approved October 11, 2010.

V B.       Amendment was voted on and approved October 11, 2010

IV E.     Amendment was added and voted on and approved November 8, 2011.

XII A.    Dissolution was added and voted on November 14, 2012

XIII A.   Amendment to allow non-residents of Groton to join Club 55 was voted on and approved on

              June 16, 2014

XIV A.  Amendment to change Officer term limits from five (5) to three (3) years, Also, to add an

              Assistant Secretary elected position, and change the Chaplin, Historian and Flag Attendant           

              positions from elected to appointed positions, was voted on and approved on May 12, 2015.